Budget forecast

	Organization management / Create a forecast
	Set up a forecast for a given fiscal year

Mytem360 allows you to define your forecasted budget during an accounting period for an organization (client or supplier).

You can then consult your actual results throughout the year and compare them to the planned or anticipated budget.

To do this, there are several steps to follow:

1 Select or create a fiscal year (FY)
2 Associate an organization of any type (customer or supplier) to this FY
3 Assign a budget to the organization's node
4 Apply alerts

The Organization Management menu allows you to access the Budget Forecast tile:

1 Select or create a fiscal year

First, you can either select a pre-existing year by clicking on the word "Fiscal year".

or create a new one by clicking on the button

Simply define the start and end dates of the fiscal year. A fiscal year must always be equal to 12 months.

You can also check the tag like in the image below to apply budgets and alerts from a previous year.

To finalize the creation of this new FY you just have to click on the button .

2 Associate an organization of any type (client or supplier) with this fiscal year

Select an organization (client or supplier) and then select a node within it.

By selecting the New York node of the "Guggenheim Museum" organization, the cost curve assigned to this node appears.

The solid portion of the curve represents the costs already allocated to the New York node and the dotted portion represents the cost projection through the end of the fiscal year.

The cost projection can either be linear or a projection over the previous year. To do so, simply click on the desired tag at the top right of the chart

3 Assign a budget to the organization's node

To assign a budget to your organization's "New York" node, simply click on the Budget banner below the graph.

Enter the budget you wish to allocate and click the  button.

A confirmation window appears. Click on the button to validate the budget.

A red line representing the annual budget allocated to the node appears on the graph.

In our example, the costs already allocated to the "New York" node exceeded the budget allocated in July 2021.

In addition to the red line crossing visibly on the graph, the "New York" node has a red dot in the organization tree.

Filters are applicable at the tree level to more easily identify nodes within or outside the budget.

4 Apply alerts

Click on the Alerts section. A menu will drop-down, where you can choose either or both types of alerts:

• Exceeding the forecast against the target
• Realizing budget against the objective

To the right, you can choose a language (English, French, Spanish). You can then enter the email addresses below that you would like to get alerts for.